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COVID-19 UCC Safety Plan

United Community Centers, Inc. is committed to providing a safe and healthy workplace for all our staff, children, families, and clients.  To ensure that, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Administration, Directors, and all UCC staff are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our UCC staff at each center, our families and clients. Only through this cooperative effort can we establish and maintain the safety and health of our workplaces.

United Community Centers directors at each center have administration’s full support in enforcing the provisions of this policy.

Our UCC staff, children, families’ clients and volunteers are our most important assets. We are serious about safety and health and keeping our workers working at United Community Centers. Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Texas Department of Health and Services guideline that address the following:

  • Hygiene and respiratory etiquette;

  • Engineering and administrative controls for social distancing;

  • Children, families, and staff screening drop-off and pick-up;

  • Housekeeping, including cleaning, disinfecting and decontamination;

  • Communications and training that will be provided to UCC staff, and volunteers; and

  • Management and supervision necessary to ensure effective implementation of the plan.


Parent Drop-Off and Pickup:

Workers have been informed of and are encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers’ health status prior to entering the workplace. The policies are designed for a line of communication to ensure our staff and administration can report when they are sick or experiencing symptoms. All staff who are assigned to screen incoming staff, volunteers, children and parents must wear a face mask and wear gloves.

Pick-up and drop-off will be completely outside of the building

  • No parent or guardian may enter the building for any reason.

    • Excluding: medical emergency, or temporary emergency situation.

      • If parent must enter building they need to call prior to entering. Only parent or person assigned to pick up child by a parent allowed in the building.  Limited entrance of volunteers and families.


The following are steps we believe adequately address the concerns regarding our re-opening:

  • Table with:

    • Hand sanitizer

    • Thermal thermometer

    • Clipboard with name of children and space for parent signature or staff

    • Questioner for parents before child enters building.

  • Prohibit any person entering building except the following:

    • UCC program staff and maintenance

    • Person legal authority of child enrolled

      • Any parent or legal guardian of a child will be required to wait outside of the center in compliance with State recommended social distancing guidelines.  The only individuals allowed within the center are staff and screened children.

    • Law enforcement officers

    • State childcare licensing representatives



The following individuals must be screened every day before entering the facility:

  • Operation staff

  • Persons with legal authority to enter, including law enforcement officers, licensing staff, and Department of family and protective series staff

  • Professionals providing services to children

  • Children enrolled at the operation

  • Parents who have children enrolled and present at the operation.  Parents should only enter the childcare center when necessary.


  • Staff/child/volunteer must answer the following questions (Screening questions were discussed with medical director of Tarrant County Health Department):

    • Have you traveled outside of United States in the last 14 days?

    • Have you been in contact with someone who was confirmed or investigated as having COVID-19 in the last 14 days?

    • Upon entering the building staff member/children/visitors will have temperature check for fever (100.4 or above) signs or symptoms of a respiratory infection, such as cough, shortness of breath, or sore throat (current or in the last 5 days).  The following restrictions will be implemented to prevent any unnecessary spreading of the COVID-19 virus. If a staff member/child (parent) or visitors are found to have a high temperature they will be asked to leave the building and not return for the required quarantine time indicated by a physician. 

    • Have you or anyone in your home have been tested for COVID-19? If yes why was the person in the home tested for COVID-19? What date was test? What were the results? (Questions was given to UCC by Medical Director of Tarrant County Health Department.

    • Have you or anyone in your family been in contact with any who was under the investigation for COVID-19?

  • Do they have two of the following? (Symptoms)

    • Chills/repeated shaking

    • Cough

    • Sore throat

    • Shortness of breath

    • Headache

    • Abdominal pain

    • Muscle pain

    • Nausea

    • Vomiting

    • Diarrhea

    • Loss of taste and/or smell

  • Hand washing upon entering building

    • All handwashing will be done in compliance with the recommended social distancing requirements.  The staff member will take the children increments of 10, while still complying with social distancing.


If the staff member or volunteer are sick or experiencing symptoms while at home, they must call director of center and not report to work.  If a household member is sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household staff or volunteers are asked to stay home they must call director of center and not report to work or bring child to center. 


  • Children in classroom will maintain social distancing and will receive personal packets of material in plastic bags with name.

    • Staff and children assigned to specific classroom will not be allowed to navigate through other areas of the building.  Only to assigned classroom.

    • The personal packets will consist of: scissors, pencils, crayons and general EEP required materials

  • The plastic bags will be sanitized at the end of every day, and placed at the child’s learning station.

  • If COVID-19 is confirmed in a child or staff member:

    • Contact Tarrant County Public Health immediately & child care licensing to report the presence of COVID-19 in your facility.

    • Close off areas used by the person who is sick.

    • Open outside doors and windows to increase air circulation in the areas.

    • Wait up to 24 hours or as long as possible before you clean or disinfect to allow respiratory droplets to settle before cleaning and disinfecting.

    • Clean and disinfect all areas used by the person who is sick, such as offices, bathrooms, and common areas.

    • If more than 7 days have passes since the person who is sick visited or used the facility additional cleaning and disinfection is not necessary.

    • Continue routine cleaning and disinfection.

  • All meals and snacks will be served individual to go containers.

    • To-Go containers will be sanitized prior to use, and will be prepared by an individual meeting all required food and beverage sanitary guidelines.



The following details the standard of care that United Community Centers expects of their staff, volunteers, and children.  Adhering as closely to those standards will ensure the safest communal environment possible during these chaotic and difficult times.


All children, staff and volunteers should engage in hand hygiene at the following times:

  • Arrival to the facility and after breaks

  • Before and after preparing food or drinks

  • Before and after eating or handling food, or feeding children

  • After using the toilet

  • After coming in contact with bodily fluid

  • After playing outdoors

  • After handling garbage

  • Wash hands with soap and water for at least 20 seconds.  If hands are not visibly dirty, alcohol-based hand sanitizers with at least 60% alcohol can be used if soap and water are not readily available. 

  • Supervise children when they use hand sanitizer

  • Assist children with handwashing if needed.


UCC staff, volunteers, children, families and clients are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward.   


  • Employees (UCC staff) must maintain at least 3 feet of separation from other individual

  • Employees (UCC staff) must wear cloth face mask. Staff, volunteers and other adults and children must wear masks appropriately (over the mouth and nose).

  • Small groups of no more than 15 children per classroom unless separated areas by a strong structure.

  • Assess group gatherings and events:

    • Events such as classroom gatherings in the gym, lunch or dinner times are allowed however individuals must maintain 3 feet distance.

  • No activities where children need to bring items from home (blankets, toys, etc.)

  • Classroom will take restroom breaks and stand in line 3 feet apart.

  • Water fountains throughout the center will not be allowed to be used.

Staff will be required to use mask when inside the building and with children. Mask must over mouth and nose at all times. Gloves and masks will be provided at centers however, staff are welcome to use non-medical cloth face coverings.

Classrooms will have not have more than 15 People (children, parents, staff included) in each room unless they are able to social distance 3 feet apart.   Staff, families and children are prohibited from gathering in confined areas, and from using other workers’ personal protective equipment, phones, computer equipment, desks, offices or other personal work tools and equipment.


Throughout the day staff/volunteers who needs to take a restroom break, make an important phone call or need to step away from the classroom must continue to follow all safety protocols.  Staff/volunteer will be allowed to gather in hallways, common space, break rooms, conference rooms, etc. as long as individuals are 3 feet apart and wearing face covering appropriately.  They must stay in assigned classroom. Staff/volunteers are allowed to use common restrooms as long as they follow all social distancing protocol.  They may not gather in restrooms waiting for empty stall they must stay outside until stall is available. Staff and volunteers are allowed to be in building to make phone calls and take a lunch breaks however, they must be standing or seated 3 feet apart and wearing covering (unless eating).  If staff leave the building at any time of the day, upon re-entering building they will need to be screened.  Staff and volunteer sign-in sheets will be located at the entrance of the building where screening is taking place.



  • Use all cleaning products according to the directions on the label

  • If surfaces are dirty, they should be leaned using a detergent or soap and water prior to disinfection

Regular cleaning practices are being implemented including, but not limited to, routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, vehicles and areas in the work environment including restrooms, meeting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, computers, door handles,  railings, copy machines, credit card readers, (director will assign staff to do the frequent cleaning of high-touch areas).  Maintenance staff will clean restrooms, hallways, doors, and drop off and pickup areas. 

Bleach bottles will be available in each classroom and should be changed out every evening.  Paper towels should be used instead of cloth for cleaning tables and chairs in classroom.




Students on bus must wear masks at all times and buses must keep several windows cracked open for ventilation.  Those providing transportation to child care centers should practice social distancing while on the bus.

  • 14 children allowed on mini-bus with one staff wearing gloves and mask

  • Cleaning and disinfecting buses after drop off.


Beyond the mentioned custodial standards all staff are responsible to maintain a clean and sanitary work and learning environment.



Communication and training will be ongoing to parents, volunteers and clients through verbal communication and posters.  Any changes will be communicated to families about how drop-off, pick-up children and how to ensure social distancing between the families, and clients. It is recommended for staff to use face masks and gloves during drop off and pickup times with children and families. Directors and Safety Compliance are to monitor how effective the program has been implemented by staff. Management and staff are to work through this new program together and update the training as necessary.

This COVID-19 Preparedness Plan has been certified by United Community Centers management and will be posted at the front desk of each site.  The policy will be updated based on CDC (Centers for Disease Control and Prevention) and Texas Department of Safety services.  

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